One of the important interview tips we’ve learned over the years is the importance of the follow-up email. It helps employers know you’re interested and willing to go the extra mile to get the position. Here are six tips for writing the perfect follow-up email.
- Be prompt. The longer you linger on following up on a job opportunity, the less interested you look.
- Keep it professional. Write your follow-up email the way you learned to write professional correspondence in school. If you are unfamiliar with how to write professional messages, learn step-by-step.
- Use good spelling and grammar. If this isn’t your strong suit, have a friend or family member read over the email for you to ensure accuracy.
- Include enough details to identify you without bombarding the employer. You want to be careful that your message isn’t too long so that it’s easy to read and respond to.
- Restate your credentials for the position. Don’t overdue it on this section, but make it clear you are qualified for the position. You don’t want to spend too much time talking about yourself, as that’s something you should have already done in the interview. Sometimes, just reattaching your resume and cover letter is enough to remind them who you are.
- Mind your manners and be respectful. You never want to come off as though you’re blaming the employer for being tardy in getting back to you or not doing as they promised. If you do not hear back from an employer and plan to follow up, always remain respectful.
Structuring your follow-up email
If you aren’t a great writer, here’s how you should structure your follow-up email. The copy is only a suggestion. The key is that you use a salutation, body and closing signature on your email.
Salutation: Dear [hiring manager’s name],
Body: I am writing to follow-up on [my application for employment or interview] for your open position [job title]. I am still very interested in working for [company name] and would like to know more about next steps in the hiring process.
For reference, my resume and cover letter are attached, but feel free to contact me with any questions at [insert phone number and email address].
Closing signature: Sincerely,
[first and last name]
Interview tips to set yourself up for a follow-up email
One of the hardest things to gauge when it comes to following up after an interview is when to do so. To guide you in this determination, here are some questions you should ask as part of your interview.
- Ask the hiring manager about next steps. This will help guide you in not pestering the employer unnecessarily when there is a lengthy process that takes time.
- Inquire about a timeline for hiring. The more you know about when the employer is looking to hire, the easier it will be for you to send a well-timed follow up.
- Find out the right person to contact, whether that be the hiring manager or a human resources contact.
If you are looking for a new job, The Goodkind Group can offer interview tips and advice to prepare you. We’ll be your partners in finding the right opportunity and completing the necessary preparations to ensure you get hired. Contact us to learn more.